Transport Management Software for Transporters
Running a transport business means juggling truck bookings, driver advances, Lorry Receipts, and customer billing every single day. When most of that happens over phone calls and paper registers, mistakes creep in and money leaks out. FleetSetu brings the daily work of dispatch onto one screen, so your team spends less time chasing paperwork and more time growing the business.
The Daily Friction of Transport Operations
Every transport agency lives with the same struggles — tight dispatch schedules, cash advances handed out on the spot, delivery receipts that come back days late, and trucks that break down at the worst possible moment. When there is no single system connecting dispatchers, drivers, and clients, small mix-ups eat into freight margins and slow down payments.
Unresolved logistics delays inflate operational costs, reduce fleet availability, and weaken customer trust across supply chains.
Manual Trip & Dispatch Booking
Trips are still booked over phone calls and handwritten Lorry Receipts. Details get mixed up, bills come out wrong, and the dispatcher is left trying to recall who was promised what.
Driver Advance & Expense Leakage
Cash advances and fuel slips move around with no digital trail. By the time a trip ends, nobody is quite sure how much was actually spent on the road.
Delayed Invoicing & Physical PODs
Customers cannot be billed until the signed delivery receipt comes back — sometimes days or weeks later. That money just sits in the middle, doing nothing for you.
Vehicle Document Expiries & Fines
When a permit, insurance, or fitness renewal date slips past, a truck gets stopped or fined — and a customer delivery gets delayed along with it.
Uncontrolled Diesel Expenditure
Without eyes on the fuel, diesel gets siphoned, trucks idle for hours, and pump slips never quite match what actually went into the tank.
Constant Driver Tracking Calls
Dispatchers burn hours every day calling drivers just to find out where a truck is and when it will reach. Every call steals time from real work.
Everything You Need to Run Transport Operations
FleetSetu ties the whole transport workflow together. From issuing GST-compliant digital Lorry Receipts to tracking trucks live and compiling customer invoices automatically, your team gets one place to run daily dispatches — without the paperwork pile.
Digital Builty / LR Generation
Create a clean, GST-compliant Lorry Receipt in a few seconds and send the PDF straight to the customer on WhatsApp.
Driver Advance & Expense Ledger
Record cash advances, tolls, and fuel spends against each trip, so settlement at the end is simple and nobody argues about numbers.
Instant Mobile e-POD Upload
The driver photographs the signed delivery receipt the moment the load drops, and your accounts team can invoice the very same day.
Live GPS Vehicle Tracking
See where every truck is, how fast it is moving, and when it will arrive — on a live map you can glance at from your desk or your phone.
Freight Invoicing & GST Billing
Completed trips turn into professional GST invoices automatically, with detention charges and extra halts all accounted for.
Document Expiry Alert System
Get WhatsApp and SMS reminders 30, 15, and 7 days before RTO permits, fitness certificates, or insurance policies are due to expire.
What Transporters Actually Gain
Moving off paper ledgers and endless phone calls gives transport companies faster trip turnarounds, quicker cash recovery, and a clear view of the whole operation.
85% Faster Consignment Booking
Issue a digital Lorry Receipt from your phone or desktop in under a minute.
40% Reduction in Payment Cycles
e-POD photos arrive from the driver’s phone on delivery day, so invoices go out the same day.
100% Document Compliance Rate
Permits, fitness, and insurance renewals get tracked so nothing quietly lapses.
15% Lower Expense Leakage
Driver advances and fuel slips are logged with photo proof, so nothing slips through the cracks.
How a Dispatch Moves Through FleetSetu
From the moment a customer books a load to the final trip settlement, every stage is tracked in one place.
Plan & Book Consignment
Note the cargo, the loading and unloading points, the agreed freight rate, and any special terms.
Assign Driver & Vehicle
Pick an available truck, choose the driver, and hand out the trip advance digitally so it is on record.
Generate Digital LR
Create a GST-compliant Builty PDF and share it with the customer on WhatsApp — done.
Live Transit Tracking
Watch the truck move, check its speed and stops, and see the expected arrival time.
Capture Mobile e-POD
The driver snaps the signed delivery receipt as soon as the load comes off.
Instant Freight Invoicing
The tax invoice is generated automatically with the e-POD attached and any detention charges noted.
Settle Driver Accounts
Match the driver’s advance against fuel and toll receipts and work out the exact profit on the trip.
How FleetSetu Fits Into Your Operations
Real situations transport businesses deal with every week, and how FleetSetu makes them easier.
Managing Multiple Daily Trip Dispatches
When your dispatcher is handling a dozen loads a day, having every vehicle assignment, rate, and customer detail in one view is the difference between a smooth day and a chaotic one.
Streamlining Driver Advance Disbursement
Instead of cash handed over with no record, advances get logged against the trip sheet — so settlement is a simple calculation, not a debate.
Eliminating Customer Tracking Calls
Clients get a live tracking link on WhatsApp and check progress themselves, so your phone stops ringing with "Where is my truck?"
Accelerating Freight Invoice Recovery
The driver’s e-POD photo reaches your accounts team at unloading, so you invoice immediately instead of waiting for paperwork to travel back.
Preventing RTO Document Expiries
Reminders fire weeks before a permit or fitness paper lapses, keeping trucks on the road and out of trouble.
Auditing Individual Trip Profitability
Compare what a trip earned against its fuel, tolls, and driver allowance to spot thin-margin routes and price them better next time.
Tools Built for Real Transport Work
These are the modules transporters asked for — practical, no-frills tools that handle real dispatch work.
Digital Lorry Receipt (LR / Builty)
Clean A4 transport receipts with your terms, rate breakdown, GST details, and tracking number.
Driver Roster & Advance Tracker
Driver profiles, licenses, advances, and trip allowances in one place — no more arguing over cash.
Live Tracking & ETA Share
Send customers a live map link on WhatsApp so they stop calling your office for updates.
Freight Billing & GST Invoices
Completed trips become tax invoices automatically, with freight, detention, and GST all calculated.
Vehicle Maintenance Reminders
Service histories, oil changes, and tire rotations logged, with alerts before work is due.
Transport Profit & Loss Reports
See what each truck earned and spent — fuel, driver costs, tolls, and net profit per month.
Integrated Operations & Fleet Command
The Numbers Transporters See
The kind of results transport companies report after automating their dispatch work.
e-PODs on delivery day mean client payments come sooner.
Assigning drivers faster clears the loading gate without delays.
No more unverified cash spends or fuel leakage.
Every LR, POD, and invoice lives in the cloud.
Why Transporters Choose FleetSetu
Made for the realities of transport operations across India — not for a boardroom presentation.
Centralized Operations Control
Vehicles, drivers, trips, documents, and accounts in one platform you actually use every day.
Works on Mobile & Desktop
Dispatchers and drivers use it from any phone, tablet, or laptop browser.
Native WhatsApp Integration
LRs, invoices, and tracking links go straight to clients on WhatsApp.
Scalable for Growing Fleets
Whether it is 5 trucks or 500, it keeps working the same way.
Bank-Grade Data Security
Client lists, rate cards, and financial records are encrypted and protected.
Dedicated Domain Support
Help comes from people who understand transport operations, not just software.
Questions Transporters Ask Us
Comprehensive answers to common operational, technical, and implementation queries for fleet managers and enterprise logistics leaders.
Ready to Simplify Your Transport Operations?
Join hundreds of transport businesses managing their fleet, trips, drivers, and billing on FleetSetu — without the paperwork.